Manage Time Off Requests and Approvals

Industry: Cross-industry

Domain: HR (Onboarding/Offboarding, Recruitment, Performance Management, Leave/Time-off, Payroll)

Applications: HRIS, Communication, Leave/Time-off

Move PTO requests out of email threads

A time-off process can be simple and still create daily friction. When employees submit requests by email and teams rely on a wall calendar, managers have to piece together who asked for what and everyone has to look elsewhere for the schedule. This demo brings that small but persistent HR workflow into one portal.

How the time-off workflow runs

1. An employee submits a request. The request enters the portal instead of starting another email thread.
2. A manager reviews the request. The manager makes the approval decision and can approve it in one click.
3. The schedule becomes visible. People can see the company-wide schedule in either list or calendar view.
4. The application acknowledges each step. Email acknowledgements keep participants informed as the request moves through the process.

The portal also includes an org chart and user administration, keeping the request workflow alongside the people structure used to manage it.

Where AI helps—and where people decide

In this example, Vevos AI was used to build and deploy the PTO application in five minutes. The operational decision remains with the manager: the demo does not describe AI approving leave, interpreting policy, or deciding whether a request should be accepted.

That distinction matters. AI accelerates creation of the application, while employees initiate requests and managers retain approval responsibility.

HR and communication touchpoints

The use case is associated with HRIS, Leave/Time-off, and Communication. Within the demonstrated workflow, email provides acknowledgements at every step. No named HRIS vendor or additional integration is specified, so the demo should not be read as proof of a particular system connection.

Exceptions, controls, and visibility

A request does not bypass human review: it goes to a manager for an explicit approval decision. User administration provides a place to manage application users, while the org chart supplies organizational context and the shared schedule gives the company a consistent view of approved time off.

The source record does not specify denial, cancellation, delegated approval, conflict detection, policy validation, or a dedicated audit trail. Those behaviors should not be assumed from this demo. What the demo does show is a defined request-and-approval path, email acknowledgements, user administration, and a visible schedule.

What practical value does the demo show?

It shows that a complete, focused PTO portal can replace scattered requests and calendar updates with employee submission, one-click manager approval, shared schedule views, and email acknowledgements—and that this application was built and deployed in five minutes.

See the PTO workflow

Open the interactive time-off request and approval demo to follow the workflow and review the list, calendar, org chart, and administration experience.

Frequently asked questions

Who submits and approves a time-off request?

An employee submits the request, and a manager makes the approval decision.

How can people view the PTO schedule?

The company-wide schedule is available in both list and calendar views.

Does the workflow send notifications?

Yes. The demonstrated application sends email acknowledgements at every step.

Does AI decide whether leave is approved?

No AI approval decision is described. Vevos AI built the application; the manager approves the request.